The Alexandria Singers is the DC area’s premiere pops chorus. We are seeking a Part-Time Executive Director to support the group in leading major fundraising and development initiatives, coordinating with venues and contractors, overseeing key marketing and sales initiatives, and managing Singers’ resources, in Alexandria, VA. This is a part-time position that will require an average of 10 hours per week commitment and will report directly to the President of The Alexandria Singers. We are a group of all ages with a passion for singing, performing, and sharing our love of music with the local community. If you are interested in a unique and fun part-time position, and share our dedication to the local artistic community, this is a job for you!
The Executive Director is a new role for the Singers, and you will have the opportunity to help shape and define the role, working with the Board and the President to assess the priorities and responsibilities of the position, and you will share execution of your duties with the Board and with members of the Singers as needed.
Apply here:
https://forms.gle/eAdtt6hEtT4Q9fBQ8
Application hosted by Google Nonprofits Workspace for The Alexandria Singers, mobile and desktop friendly. Because this option includes uploading of documents, the security settings do require that you are signed in to a google account - google accounts and access are free with use of another provider's email, a simple registration is required.
Position Description
Your job responsibilities will include the following, listed by priority:
Development / Fundraising
- Identify and coordinate the application process for qualifying grant opportunities
- Maintain the content of the public (patron and donor) and member database
- Solicit new donors and maintain sustaining donor relationships
- Create and implement annual giving campaigns, including assisting in executing annual
Spring2ACTion fundraising program participation - Attend and coordinate member attendance to area networking events within the community
Venue and Contractor Management
- Manage all agreements (new and ongoing) with rehearsal venues to ensure space meets artistic leadership’s needs, including dates, contracts, and payment
- Coordinate volunteers for performance venue set up/strike and recruit ushers/ticketing for the lobby
- Coordinate with concert venue management for scheduling events, determining resources needed, contracts/agreements, payments, and joint site visits with Artistic Director
- Administer all agreements and payments with instrumental musicians and technical audio/video/photo contractors
- Obtain licenses and distribute music
Marketing / Sales
- Spearhead promotional graphics media for print and web distribution, including show flyers, special program material, and website/social media graphics either externally or from within group membership
- Support social media marketing in conjunction with Marketing VP
- Create and distribute press releases and press complimentary show invitations with coordination as needed from Marketing VP and Ticket Sales Manager
- Oversee ticket management system
- Manage ad sales for programs
Member / Digital Resources
- Manage acquisition and maintenance of all online platforms (e.g. Zoom, Choir Genius, Square), including contracts and payments
- Arrange delivery and payment for all sheet music and learning media
- Upload all digital music and video materials to member site
- Perform overall website content management, including maintaining an updated calendar
Administrative Support
- Document and maintain Singers’ operations manual processes with existing and new documentation
- Track and document COVID data and associated rehearsal and performance protocols
- Monitor and manage correspondence and coordinate mail retrieval, as needed
The position will require occasional evening and weekend work when nearing concert dates or large fundraising campaigns. You must have reliable transportation to rehearsal and performance venues, when necessary. A reliable Internet connection will be required.
Qualifications and Experience
Required Qualifications and Experience
- Project Management and Administrative support experience
- Experience in fundraising, communications, and marketing
- Competency in Microsoft Office Suite and G Suite
- Excellent verbal and written communication skills
Desired Qualifications and Experience
- Experience working with arts-related non-profits is preferred; experience with writing and responding to grant proposals is a strong plus
- Strong organizational skills and ability to work independently and within a team
- Ability to effectively manage teams of volunteers
- Technical experience with arts patron management or customer relationship management (CRM) systems including ticket sales systems and donor tracking/reporting is preferred; (examples: Choir Genius, PatronManager, Bloomerang, DonorPerfect); familiarity with Drupal a plus
- Google Workspace or Google Nonprofits administrator experience
Salary and Contract
The Executive Director will be a part-time 1099 contractor position, working an average of 10 hours per week, with the potential for up to 5 additional hours per week when needed to support scheduled and unscheduled events and activities. The pay rate shall be up to $32/hour, commensurate with experience. The initial contract term will be for one year, which shall be subject to renewal annually at the sole and absolute discretion of the Singers Board of Directors.
